{"id":424,"date":"2019-06-15T09:26:38","date_gmt":"2019-06-15T01:26:38","guid":{"rendered":"https:\/\/jupiterx.artbees.net\/fashion-shop-basic\/?p=424"},"modified":"2022-10-18T14:15:55","modified_gmt":"2022-10-18T06:15:55","slug":"the-office-management-tip-that-all-managers-should-know","status":"publish","type":"post","link":"https:\/\/butlermag.com\/the-office-management-tip-that-all-managers-should-know\/","title":{"rendered":"The Office Management Tip that All Managers should Know"},"content":{"rendered":"\n<p>An office manager\u2019s job is never complete; after you finish a task, another challenge always crops up. <a href=\"https:\/\/www.getbutler.com\/event-planning\/\" target=\"_blank\" rel=\"noopener\">Last-minute events<\/a> requiring extra pantry supplies. <a href=\"https:\/\/www.getbutler.com\/office-cleaning-business\/\" target=\"_blank\" rel=\"noopener\">Office cleaners <\/a>quitting. <a href=\"https:\/\/www.getbutler.com\/aircon-service-uhnwi\/\" target=\"_blank\" rel=\"noopener\">Air-cons breaking down<\/a> right before their scheduled maintenance. <a href=\"https:\/\/www.getbutler.com\/office-pantries-business\/\" target=\"_blank\" rel=\"noopener\">Office supplies <\/a>disappearing at ridiculous speeds (how many pens does one person even need?!)<\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_64 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/butlermag.com\/the-office-management-tip-that-all-managers-should-know\/#The_Big_Time-Waster_In_Office_Management\" title=\"The Big Time-Waster In Office Management\">The Big Time-Waster In Office Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/butlermag.com\/the-office-management-tip-that-all-managers-should-know\/#Office_Managers_and_the_Supplier_List\" title=\"Office Managers and the Supplier List\">Office Managers and the Supplier List<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/butlermag.com\/the-office-management-tip-that-all-managers-should-know\/#Office_Management_As_A_Service\" title=\"Office Management As A Service\">Office Management As A Service<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\" id=\"h-the-big-time-waster-in-office-management\"><span class=\"ez-toc-section\" id=\"The_Big_Time-Waster_In_Office_Management\"><\/span><strong>The Big Time-Waster In Office Management<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p><strong>This level of small-scale multi-tasking takes a toll on your day; an entire day lost to menial administrative problem-solving means less time to focus on the big projects.<\/strong><\/p>\n\n\n\n<p>Cue 2 hours spent trying to get through the phone to that one person at the cleaning company who\u2019s able (and willing) to send a replacement immediately:<\/p>\n\n\n\n<p>\u201cMy people can come tomorrow.\u201d<\/p>\n\n\n\n<p>\u201cNo, the event is&nbsp;<strong>tomorrow<\/strong>. We need the cleaner to deep clean the meeting room today.\u201d<\/p>\n\n\n\n<p>\u201cHuh, but that will be extra cost, and it\u2019s also too late today for a replacement.\u201d<\/p>\n\n\n\n<p>*sigh* \u201c\u2026Okay, so what time can they come tomorrow?\u201d<\/p>\n\n\n\n<p>\u201cTomorrow 4pm?\u201d<\/p>\n\n\n\n<p>\u201cThe event is *tomorrow night*. Tomorrow morning can?\u201d<\/p>\n\n\n\n<p>\u201cEr\u2026I\u2019ll check with my boss and call you back.\u201d (click)<\/p>\n\n\n\n<p>\u201cArgh!!\u201d<\/p>\n\n\n\n<p>\u200d<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-office-managers-and-the-supplier-list\"><span class=\"ez-toc-section\" id=\"Office_Managers_and_the_Supplier_List\"><\/span><strong>Office Managers and the Supplier List<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>The dreaded \u2018Suppliers List\u2019 makes this process even more complex; who hasn\u2019t had to deal with outdated information and six different contacts for a single company?<\/p>\n\n\n\n<p>Wouldn\u2019t it be better if there was one single company that could do office cleaning, supplies, maintenance, and more, but at the same level of service you\u2019ve been accustomed to?<\/p>\n\n\n\n<p>We\u2019ve been there; the difference is, we\u2019ve finally cracked the code, and we want to share the joy of this simple solution:<\/p>\n\n\n\n<p><strong>Outsource your office management.<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-office-management-as-a-service\"><span class=\"ez-toc-section\" id=\"Office_Management_As_A_Service\"><\/span><strong>Office Management As A Service<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>Of course, we don\u2019t mean \u2018outsource your entire role\u2019; you still need to do the reporting, HR and Finance tasks that\u2019ll help to improve efficiency and efficacy at the office! What we\u2019re referring to is the tasks that are routine, or menial, such as:<\/p>\n\n\n\n<ul><li><a href=\"https:\/\/www.getbutler.com\/office-cleaning-business\/\" target=\"_blank\" rel=\"noopener\">Regular office cleaning<\/a><\/li><li><a href=\"https:\/\/www.getbutler.com\/event-planning\/\" target=\"_blank\" rel=\"noopener\">Office clean-up for special events<\/a><\/li><li><a href=\"https:\/\/www.getbutler.com\/office-pantries-business\/\" target=\"_blank\" rel=\"noopener\">Replenishing office equipment and supplies<\/a><\/li><li><a href=\"https:\/\/www.getbutler.com\/aircon-service-uhnwi\/\" target=\"_blank\" rel=\"noopener\">Air-con maintenance<\/a><\/li><li><a href=\"https:\/\/www.getbutler.com\/pest-control-uhnwi\/\" target=\"_blank\" rel=\"noopener\">Pest control<\/a><\/li><\/ul>\n\n\n\n<p>After all, research has shown that managers spend too much time on repetitive administrative tasks;&nbsp;<a href=\"https:\/\/www.humanresourcesonline.net\/managers-how-many-hours-a-day-do-you-spend-on-admin-tasks\/\" data-rt-link-type=\"external\" target=\"_blank\" rel=\"noopener\">Human Resources Online<\/a>&nbsp;pegs the number at 36%, while an article in&nbsp;<a href=\"https:\/\/www.theatlantic.com\/business\/archive\/2014\/12\/the-wasted-workday\/383380\/\" data-rt-link-type=\"external\" target=\"_blank\" rel=\"noopener\">The Atlantic<\/a>&nbsp;shows that \u201940 percent of their working hours were spent on meetings, administrative tasks, and \u201cinterruptions\u201d\u2019.<\/p>\n\n\n\n<p><strong>Hire one company to manage all these tasks for your office, instead of doing it yourself.<\/strong>&nbsp;It saves you time, energy, and most importantly, frees up your time for the big projects you should be doing instead.&nbsp;<strong>These office management services can help you to reduce your \u2018Suppliers List\u2019 to just one name.<\/strong><\/p>\n\n\n\n<p>Let your office management service deal with the replenishing of office supplies and clean-up, regular air-con maintenance, and more. You won\u2019t have to schedule any more routine tasks; they\u2019ll manage the schedule and ensure that services are performed to the highest quality. On your end, you\u2019ll just pay for one invoice at the end of each month for impeccable service.<\/p>\n\n\n\n<p>You can even ask for a concierge service add-on, where they\u2019ll help to fix any problems that crop up out of the blue. All communications and follow-ups with other vendors will be managed by the office management service, leaving you blissfully relaxed even as everyone freaks out around you. You just need to call one number, and everything will be fixed for you.<\/p>\n\n\n\n<p>CTA: Find out more with <a href=\"https:\/\/www.getbutler.com\/benefits-of-a-daily-housekeeping-service\/\" target=\"_blank\" rel=\"noopener\">BUTLER<\/a> today and see how our services can benefit your home!<\/p>\n\n\n<p><\/p>\n\n\n<\/p><p>\n\n\n<p><\/p>\n\n\n<\/p><p>\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>An office manager\u2019s job is never complete; after you finish a task, another challenge always crops up. Last-minute events requiring extra pantry supplies. Office cleaners quitting. Air-cons breaking down right before their scheduled maintenance. Office supplies disappearing at ridiculous speeds (how many pens does one person even need?!) The Big Time-Waster In Office Management This [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":22298,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","enabled":false}}},"categories":[778,790],"tags":[43,44],"jetpack_publicize_connections":[],"acf":[],"jetpack_sharing_enabled":true,"jetpack_featured_media_url":"https:\/\/i0.wp.com\/butlermag.com\/wp-content\/uploads\/2019\/06\/property-manager-1_Butler-Magazine-Feature-Image.jpg?fit=1080%2C1080&ssl=1","amp_enabled":true,"_links":{"self":[{"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/posts\/424"}],"collection":[{"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/comments?post=424"}],"version-history":[{"count":1,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/posts\/424\/revisions"}],"predecessor-version":[{"id":22300,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/posts\/424\/revisions\/22300"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/media\/22298"}],"wp:attachment":[{"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/media?parent=424"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/categories?post=424"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/butlermag.com\/wp-json\/wp\/v2\/tags?post=424"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}